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Why Use Media Shuttle’s Auto Delivery Feature?

Photograph of blue boxes whizzing by on a factor conveyor system.

Media Shuttle has some unique add-on features designed to help manage the larger-scale file transfer needs of modern media enterprises and other data-intensive businesses. One of these features is Auto Delivery.

As Media Shuttle is rolled out across the enterprise, use cases often emerge for unattended delivery. Many organizations can gain efficiencies by eliminating the need for users to manually check for new content, or by streamlining distribution of the same content to multiple partners. Auto Delivery provides this capability via the Signiant App running on the end user’s computer, along with a means of configuring specific folders for automatic upload or download.

How Does Auto Delivery Work?

Auto Delivery operations are based on a “publish and subscribe” model. Once the administrator has assigned a home folder to an end user, the user can decide whether they want to “subscribe” or “publish” to that home folder.

When the user elects to be a subscriber, newly placed content in that Share folder downloads automatically to the end user’s machine. Content deleted from the portal is not deleted from the end user’s machine.

When the user elects to be a publisher, the content they place in the monitored folder on their machine automatically uploads to the user’s Share portal home folder, where it is visible and accessible to other members of that portal. Content deleted from the end user’s machine is not deleted from the corresponding Share folder.

Only one portal and one transfer direction is supported per Media Shuttle user.

Auto Delivery helps streamline several common workflows. Here are three ways our customers are using it:

  • Avoiding Time Zone Delays

With today’s global supply chains, even small media companies often need to collaborate across different time zones. And large companies often juggle multiple time zones and corresponding deadlines. With Auto Delivery enabled, you can arrive to work in the morning with new content in your directory that was pushed from far-away partners at the end of their workday, hours before. There is no need to initiate a download or wait for it to complete—the content is simply there.

Here’s a scenario: a Los Angeles TV production company regularly works with a London-based vfx studio to create all the high impact special effects for their shows. The content awaiting effects is pushed to a Share folder at 6pm in LA, which is 11PM in London. The content is available for immediate work in London first thing the next morning while the LA customer is still sleeping.

  • Ingesting Content from Multiple Locations

Ingesting content into one central location for broadcasting, editing, transcoding, or archiving is a common and laborious process. Auto Delivery makes this process far easier than sending each file manually. Moreover, Auto Delivery not only automates transfers, but also helps keep content organized, especially if you are regularly ingesting content from many different locations.

For example, live event production teams at sports stadiums across the country assemble their best shots for half-time highlight shows. They each drop their content into an “outbox” folder that automatically pushes it to the main broadcast operations folder called “today’s first-half highlights” ready for the quick turnaround editing team to compile for insertion into the live broadcast.

  • Delivering the Same Content to Multiple Locations

Likewise, Auto Delivery is very helpful for speeding up the distribution of the same contentto multiple locations. By removing the time lag between the content becoming available and the recipients manually downloading it, distributors can be sure that everyone who needs it will receive it at the earliest possible time.

We often see Auto Delivery used for the following tasks:

  • Transferring films to multiple secondary distribution outlets
  • Pushing out programming to affiliates
  • Distributing promos internationally or to multiple platforms
  • Sending television commercials to multiple broadcasters
  • Distributing VOD content to partners

Whatever the scenario, Auto Delivery greatly streamlines and accelerates the end-to-end process.

How to Set up Auto Delivery on your Share Portal

Portal Administrators

Auto Delivery functionality is controlled by the portal administrator. Simply go to the dashboard for your Share portal and enable automatic file transfers. Then activate this option for individual members of your choosing.

Portal Users

As an end user, just log into an Auto Delivery-enabled portal and turn on Automatic. When prompted, choose the desired direction—download or upload—and the folder on your computer where you want to transfer content to or from.

Automatic Uploads

To push content to portal storage, drag and drop the desired folders directly into the folder associated with Auto Delivery on your desktop. Any later changes made to files in the uploads folder will automatically be updated on the corresponding Share portal folder.

Automatic Downloads

If you have chosen to automatically download from a portal, any content placed in the defined Share portal folder will automatically update in your associated computer directory.

To change the directory associated with uploads or downloads, access the desktop application from the taskbar application. The folder icon gives access to the assigned folder and the sprocket icon gives access to the settings menu where the default directory can be changed.

One final note: all client configuration is kept in the cloud, so the Auto Delivery client login doesn’t have to be changed if someone changes their Media Shuttle password.

Watch the short video below to see how this all works in practice.

If you are an existing Media Shuttle customer with access to enterprise features, give Auto Delivery a try. It’s waiting in your dashboard.

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